Event Project Management Software Built for Producers
Every tool you need to plan, produce, and deliver events — budgets, run of show, workback schedules, vendor management, creative assets, production tracking, and team collaboration — all connected in one AI-powered workspace.
8 Features. One Workspace.
Everything synced. Nothing missed.
Event Budget Management That Actually Tracks Profit
Stop guessing your margins. PlanBrite auto-generates a full budget from your event brief, then tracks revenue, expenses, markup, and net margin in real time — so you know exactly where you stand before you ever send an invoice.
"Finally seeing profit mid-project changed everything."
— Jaylen T., Agency CEO
Auto-generated from brief
No blank spreadsheets. PlanBrite builds your full budget breakdown from your event brief — categories, line items, and all.
Real-time sync
Change guest count, swap a vendor, or update a scope item — your budget recalculates instantly across every line.
Live profit tracking
Track gross and net margin as you plan. See your markup, labor, and overhead before a single invoice goes out.
Run of Show Software That Builds Itself
Your run of show used to take hours. Now it takes minutes. PlanBrite reads your event brief and generates a complete minute-by-minute schedule — from load-in through load-out — that your whole team can access in real time.
"My team stopped asking 'what's next?' because they could just check the run of show."
— Marcus D., Senior Producer
Workback Schedules That Never Fall Behind
PlanBrite calculates backwards from your event date and generates a complete production timeline — internal tasks, vendor deadlines, client approvals, and critical milestones. Move one deadline and the whole schedule recalculates automatically.
"I stopped building Gantt charts. PlanBrite just does it."
— Priya S., Experiential Producer
12 weeks out
Brief finalized, budget drafted, venue locked
8 weeks out
Vendors confirmed, creative brief submitted
4 weeks out
Production matrix items ordered, approvals due
2 weeks out
Run of show drafted, team briefed
1 week out
Final walkthrough, deliverables confirmed
Event day
Load-in, run of show live, all hands on deck
All Your Vendors, One Organized System
Stop searching through emails, texts, and PDFs for vendor info. PlanBrite centralizes every vendor — quotes, costs, contacts, deliverables, and timelines — in one shared workspace. When something changes, every vendor-linked item updates automatically.
"I used to have 4 spreadsheets just for vendors. Now it's one place."
— Keisha M., Brand Activation Lead
Track quotes & proposals
Auto-sync to budget
Vendor deadline tracking
Vendor cost tracking
Creative Asset Management for Event Producers
Every creative deliverable — from event identity to printed signage to digital screens — tracked in one place. Assign designers, manage file versions, track approvals, and push approved assets directly into production. No more hunting Google Drive or losing files in Slack threads.
"Our creative review process went from chaos to completely seamless."
— Danielle R., Creative Director
Approval Workflow
Push to Production
Once approved, send directly to Production Matrix — no re-entry needed.
Full Production Management — From Creative to Installed
The bridge between your creative vision and physical execution. Track every item that needs to be printed, fabricated, or sourced as a premium — with vendor, quantity, cost, tracking number, and install task all in one row. When the creative changes, production knows immediately.
"I used to manage fabrication in one doc, print in another, and swag over email. Now it's one place."
— Alex V., Production Manager
Fabrication
Premiums & Giveaways
Order Lifecycle
Your Whole Production Team, One Live Workspace
Invite producers, lighting designers, AV teams, vendors, and clients. Everyone sees the same live plan — tasks, budgets, timelines, and documents always in sync. No more version confusion, outdated files, or 'which doc is current?' moments.
"I had a freelancer contributing in under 10 minutes. That's never happened before."
— Jennifer L., Director of Production
Lead Producer
Viewing Budget
Lighting Designer
Editing Run of Show
AV Vendor
Reviewing Timeline
Brand Client
Viewing Overview
Freelance Coordinator
Updating Vendors
Client-Ready Documents in Seconds
Instantly export branded PDFs, CSVs, Excel files, or Google Sheets. Look professional without spending hours formatting spreadsheets.
"Clients think I have a whole design team. It's just PlanBrite."
— Jordan K., Freelance Producer
Compare PlanBrite
See how PlanBrite stacks up against other tools planners try before switching.
| Features | PlanBrite | ClickUp | Monday | Eventeny | Notion |
|---|---|---|---|---|---|
| Auto-generated timelines & budgets | Yes, PlanBrite has Auto-generated timelines & budgets | No, ClickUp does not have Auto-generated timelines & budgets | No, Monday does not have Auto-generated timelines & budgets | No, Eventeny does not have Auto-generated timelines & budgets | No, Notion does not have Auto-generated timelines & budgets |
| Event-specific documentation | Yes, PlanBrite has Event-specific documentation | No, ClickUp does not have Event-specific documentation | No, Monday does not have Event-specific documentation | No, Eventeny does not have Event-specific documentation | No, Notion does not have Event-specific documentation |
| No setup required | Yes, PlanBrite has No setup required | No, ClickUp does not have No setup required | No, Monday does not have No setup required | No, Eventeny does not have No setup required | No, Notion does not have No setup required |
| Vendor management built-in | Yes, PlanBrite has Vendor management built-in | No, ClickUp does not have Vendor management built-in | No, Monday does not have Vendor management built-in | Yes, Eventeny has Vendor management built-in | No, Notion does not have Vendor management built-in |
| Real-time profit tracking | Yes, PlanBrite has Real-time profit tracking | No, ClickUp does not have Real-time profit tracking | No, Monday does not have Real-time profit tracking | No, Eventeny does not have Real-time profit tracking | No, Notion does not have Real-time profit tracking |
| Instant freelancer onboarding | Yes, PlanBrite has Instant freelancer onboarding | No, ClickUp does not have Instant freelancer onboarding | No, Monday does not have Instant freelancer onboarding | No, Eventeny does not have Instant freelancer onboarding | No, Notion does not have Instant freelancer onboarding |
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